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Executive Committee - 20 June 2005

Penn Chamber19th June 2005

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday, 20 June 2005 at 7.30pm.

Members of the Committee (portfolio responsibility in brackets):-

Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Housing)

Phil Brading (Public Services & Health)

      

Chris Whately-Smith (Leisure & Community)

Roger Seabourne (Community Safety)

 

Labour (no appointment)

Richard Struck (Resources)

 

Conservative (no appointment)

Martin Trevett (Environment)

 

Conservative (no appointment)

 

Tony Beirne, Director of Strategic Services, 9 June 2005

The Executive Committee welcomes contributions from members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1. 

APOLOGIES FOR ABSENCE

2.

MINUTES

 

To confirm as a correct record the Minutes of the Executive Committee meeting held on 23 May 2005

05 05 23 EX mins (doc)

3.

NOTICE OF OTHER BUSINESS

 

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

COMMUNITY SAFETY

4. 

TO CONSIDER A REQUEST FROM HERTFORDSHIRE CONSTABULARY FOR A DISPERSAL ORDER UNDER SECTION 30 OF THE ANTI-SOCIAL BEHAVIOUR ACT 2003

 

To consider a request from Hertfordshire Constabulary for agreement to a dispersal order under Section 30 of the Anti-social Behaviour Act 2003, in specific zones within the wards of Hayling, Northwick and Ashridge in order.

05 06 20 EX i - (04) section 30 orders (doc)

LEISURE

5. 

CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY POLICY PANEL

 

To receive the recommendation of the Leisure and Community panel held on 7 June 2005 relating to Agenda items 5A below. Any other recommendations to be reported at the meeting.

05 06 20 EX i (05) lcpp recs (doc)

5a 

REPLACEMENT OF HI-FI AND LIGHT DISPLAY AT SIR JAMES ALTHAM POOL

 

To request that Members approve funding for the replacement of the Hi-Fi and light display equipment at Sir James Altham (SJA) Pool.

05 06 20 EX i - (5a) hi-fi And light display at sja (doc)

RESOURCES

6. 

CONSIDERATION OF RECOMMENDATIONS FROM THE RESOURCES POLICY PANEL

 

To receive the recommendations of the Resources panel held on 15 June 2005 relating to Agenda items 6A and 6B below (to follow). Any other recommendations to be reported at the meeting.

05 06 20 EX i (06) rs recs (doc)

6a 

STATEMENT ON INTERNAL CONTROL (SIC) 2004/2005 AND ANNUAL REVIEW OF THE SYSTEM OF INTERNAL CONTROL

 

This report is presented to enable the Panel to recommend to the Executive Committee the adoption of the Statement on Internal Control for 2004/2005 for inclusion in the Council’s Statement of Accounts.

05 06 20 EX i - (6a) statement on review of internal control (doc)

6b

MIGRATION OF WINDOWS NT4 TO WINDOWS 2003

 

At the Executive Committee meeting on 13 December 2004, Members resolved that further tenders be sought in respect of the requirement to migrate from a Windows NT4 to Windows 2003 network environment (Minute EX135/04 refers). The purpose of this report is to update Members on the procurement action taken.

05 06 20 EX i - (6b) NT4 to 2003 (doc)

05 06 20 EX i - (6b) NT4 to 2003-addendum (doc)

05 06 20 EX i - (6b) NT4 to 2003-app 01 (xls)

05 06 20 EX i - (6b) NT4 to 2003-app 02 (pdf)

7. 

FINANCIAL POSITION STATEMENT & BUDGET MONITORING REPORT – APRIL 2005 (MONTH 1)

 

This report gives an update of the three-year medium-term financial plan and the position on the current year’s budget for the period ending on 24 April 2005

05 06 20 EX i - (07) financial position statement and budget monitoring report April 2005 (month 1) (doc)

ENVIRONMENT

8. 

CONSIDERATION OF RECOMMENDATIONS FROM THE HOUSING AND ENVIRONMENT PANEL

 

To consider the recommendations of the Housing and Environment Panel held on 14 June 2005. The recommendations, if any, to be reported at the meeting.

9. 

RICKMANSWORTH PARKING SCHEME

 

To consider the results of the consultation exercise and recommend amendments to the parking scheme for implementation.

05 06 20 EX i - (09) rickmansworth parking scheme (doc)

05 06 20 EX i - (09) rickmansworth parking scheme-addendum (doc)

05 06 20 EX i - (09) rickmansworth parking scheme-app 01 (doc)

10. 

CHORLEYWOOD STATION ESTATE CONSERVATION AREA APPRAISAL

 

To approve a draft Conservation Area Appraisal for consultation.

05 06 20 EX i - (10) chorleywood station estate conservation area appraisal (doc)

05 06 20 EX i - (10) chorleywood station estate conservation area appraisal-app 01 (doc)

05 06 20 EX i - (10) chorleywood station estate conservation area appraisal-app 02 (doc)

05 06 20 EX i - (10) chorleywood station estate conservation area appraisal-app 03 (doc)

05 06 20 EX i - (10) chorleywood station estate conservation area appraisal-app 04 (doc)

11. 

CONSERVATION AREAS IN THREE RIVERS

 

To consider requests for designating extensions to Nightingale Road Conservation Area, Rickmansworth, and Loudwater Conservation Area.

05 06 20 EX i - (11) conservation areas in three rivers (doc)

05 06 20 EX i - (11) conservation areas in three rivers-app 01 (doc)

HOUSING

12.

To consider the recommendations of the Housing and Environment Panel held on 14 June 2005.   The recommendations, if any, to be reported at the meeting.

PUBLIC SERVICES AND HEALTH

13. 

To consider the recommendations of the Public Services and Health Panel held on 9 June 2005 relating to Agenda Items 13A, 13B and 13C below. Any other recommendations to be reported at the meeting.

05 06 20 EX i (13) pshpp recs (doc)

13a 

DEFECTIVE PRIVATE SEWERS

 

To report on the condition of two private sewers, a foul water and a surface water sewer, which are defective to such an extent that they require replacing.

05 06 20 EX i - (13a) sewers (doc)

13b 

ANNUAL REVIEW OF THE FOOD LAW AND HEALTH AND SAFETY LAW ENFORCEMENT SERVICE PLANS

 

To consider the Food Law and Health and Safety Law Enforcement Service Plans and to make recommendations to the Executive Committee.

05 06 20 EX i - (13b) food law and health enforcement service plan (doc)

13c 

FREEDOM OF INFORMATION ACT – PUBLISHING FOOD INSPECTION INFORMATION ON THE COUNCIL WEBSITE

 

This report outlines the issues and risks associated with publishing food inspection records on the Council website.

05 06 20 EX i - (13c) food inspection info on council website (doc)

GENERAL

14. 

EQUAL OPPORTUNITIES REPORTING ARRANGEMENTS

 

The purpose of this report is to seek the Committee’s agreement to formalise improved planning and reporting arrangements for equal opportunities work.

05 06 20 EX i - (14) equal opportunities reporting arrangements (doc)

15. 

OTHER BUSINESS - if approved under item 3 above.

16. 

EXCLUSION OF PRESS AND PUBLIC

 

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

"that, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 3 and 9 of Part I of Schedule 12A to the Act." 

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items).

LEISURE

1.

WATERSMEET

 

This report updates members on progress with the Rickmansworth Centre Trust Ltd and discusses options for the future of the venue

RESOURCES

2.

CONSIDERATION OF RECOMMENDATIONS FROM THE RESOURCES POLICY PANEL

 

To receive the recommendations of the Resources panel held on 15 June 2005 relating to Agenda item 2A below (to follow). Any other recommendations to be reported at the meeting.

2a

ASSET MANAGEMENT PLAN – FREEHOLD REVERSIONARY INTERESTS

 

To consider the valuations of Freehold Reversionary Interests identified by this Panel for possible disposal as part of the Asset Management Plan (AMP) rolling programme.

3.

SERVER ROOM AIR CONDITION No.1

 

This report seeks permission to extend the Air Condition replacement contract in Three Rivers House Server Room in accordance with the Council’s Contracts Procedures Rules.

HOUSING

4.

RENT ARREARS WRITE OFFS

 

To seek authority to write off one tenant’s arrears where the arrears arose on a former tenancy.

 

OTHER BUSINESS - if approved under item 3 above.