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Audit Committee - 7 September 2011

Penn Chamber, Three Rivers House07th September 2011

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Rickmansworth, on Wednesday, 7 September 2011 at 7.30pm.

Members of the Committee:-

Councillors:-

Eric Bishop

Paul Goggins

 

Kemal Butt

Sarah Nelmes (Chairman)

 

Geoffrey Dunne

Peter Ray (Vice-Chairman)

 

Seamus Dunne

 

David Gardner, Director of Corporate Resources and Governance
30 August 2011

The Audit Committee welcomes contributions from members of the public to its discussion on agenda items.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes.  Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

 1.

APOLOGIES FOR ABSENCE

2.

MINUTES

 

To confirm as a correct record the Minutes of the meeting of the Committee held on 16 June 2011 (copy enclosed for Members of the Committee).

11 06 16 AC mins (doc)

3.

NOTICE OF OTHER BUSINESS

 

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances that justify their consideration as a matter of urgency.  The Chairman to rule on the admission of such items.

4.

DECLARATIONS OF INTEREST

 

To receive any declarations of interest.

5.

BUDGET MONITORING – MONTH 4 (JULY 2011)

 

The Committee is referred to the report to the Executive Committee on 5 September concerning budget monitoring.

The report provides a link to budgetary control information which is now held on the internet.

The Audit Committee is referred particularly to the section headed ‘Financial and Budgetary Risks’ in order that they can be monitored. Hard copies will be available at the meeting.

6.

AUDIT & INTERNAL CONTROL – ANNUAL GOVERNANCE STATEMENT – ACTION PLAN UPDATE

 

This report updates the Committee on the implementation of the action plan resulting from the Annual Governance Statement.

11 09 07 AC i - (06) ags action plan (doc)

7.

AUDIT & INTERNAL CONTROL –
EXTERNAL AUDITOR’S REPORT TO THOSE CHARGED WITH GOVERNANCE (SEPTEMBER 2011) AND APPROVAL OF THE STATEMENT OF ACCOUNTS 2010/11

 

This report allows the Committee to ask questions of the external auditor concerning his ‘Report to those charged with Governance’ and to approve the Statement of Accounts for 2010/11.

11 09 07 AC i - (07) statement of accounts - audit and approval (doc)

11 09 07 AC i - (07) statement of accounts - audit and approval-app 1 (ppt)

11 09 07 AC i - (07) statement of accounts - audit and approval-app 2 (doc)

8.

AUDIT & INTERNAL CONTROL –
EXTERNAL AUDIT RECOMMENDATIONS

 

This report gives details of the progress made in implementing the recommendations of the external auditor.

11 09 07 AC i - (08) external audit recs (doc)

11 09 07 AC i - (08) external audit recs-app 1 (doc)

9.

AUDIT & INTERNAL CONTROL –
INTERNAL AUDIT RECOMMENDATIONS

 

This report gives details of the progress made in implementing the recommendations of the internal auditor.

11 09 07 AC i - (09) internal audit recs (doc)

11 09 07 AC i - (09) internal audit recs-app 1 (doc)

11 09 07 AC i - (09) internal audit recs-app 2 (doc)

11 09 07 AC i - (09) internal audit recs-app 3-5 (doc)

10.

COMMITTEE’S WORK PROGRAMME

 

To review and make necessary changes to the Committee’s work programme.

11 09 07 AC i - (10) work programme (doc)

11.

OTHER BUSINESS – if approved under item 3 above.

12.

EXCLUSION OF PRESS AND PUBLIC

 

If any confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional item(s) and a resolution to be passed in the following terms:-

 

 

“that under Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined under the respective paragraphs of Part 1 of Schedule 12A to the Act”.

13.

OTHER BUSINESS – if approved under item 3 above.