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Audit Committee - 3 September 2008

Penn Chamber, Three Rivers House02nd September 2008

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Rickmansworth, on Wednesday, 3 September 2008 at 7.30pm.

Members of the Committee:-

Councillors:-

Sarah Nelmes (Chairman)

Richard Laval (Vice-Chairman)

 

Graham Denman

Peter Ray

 

Geoffrey Dunne

Ralph Sangster

 

Seamus Dunne

 

David Gardner, Director of Corporate Resources and Governance
26 August 2008

The Audit Committee welcomes contributions from members of the public to its discussion on agenda items.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes.  Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1.

APOLOGIES FOR ABSENCE

2.

MINUTES

 

To confirm as a correct record the Minutes of the meeting of the Committee held on 25 June 2008 and reconvened on 30 June 2008 (copy enclosed for Members of the Committee).

08 06 25 AC mins (doc)

08 06 30 AC mins (doc)

3.

NOTICE OF OTHER BUSINESS

 

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances that justify their consideration as a matter of urgency.  The Chairman to rule on the admission of such items.

4.

DECLARATIONS OF INTEREST

 

To receive any declarations of interest.

5.

FINANCIAL POSITION STATEMENT & BUDGET MONITORING REPORT – JULY 2008 (MONTH 4)

 

This report gives an update of the three-year medium-term financial plan and the position on the current year’s budget for the period ending on 27 July 2008 (circulated separately). It is presented to the Audit Committee in order that the financial and budgetary risks (Appendix 8) can be monitored.

6.

AUDIT & INTERNAL CONTROL –
EXTERNAL AUDITOR’S REPORT TO THOSE CHARGED WITH GOVERNANCE – SEPTEMBER 2008

 

This report allows the Committee to ask questions of the external auditor concerning his ‘Report to those charged with Governance’.

08 09 03 AC i - (06) ext audit gov (doc)

08 09 03 AC i - (06) ext audit gov-app (letter of rep) (doc)

08 09 03 AC i - (06) ext audit gov-app (trdc isa 260) (doc)

7.

AUDIT & INTERNAL CONTROL –
EXTERNAL AUDIT RECOMMENDATIONS

 

This report gives details of the progress made in implementing the recommendations of the external auditor.

08 09 03 AC i - (07) ext audit recs (doc)

08 09 03 AC i - (07) ext audit recs-app (doc)

8.

AUDIT & INTERNAL CONTROL –
INTERNAL AUDIT RECOMMENDATIONS

 

This report gives details of the progress made in implementing the recommendations of the internal auditor.

08 09 03 AC i - (08) int audit recs (doc)

08 09 03 AC i - (08) int audit recs-app (doc)

9.

AUDIT & INTERNAL CONTROL –
ANNUAL GOVERNANCE STATEMENT – ACTION PLAN UPDATE

 

This report gives details of the progress in implementing the actions required resulting from the Annual Governance Statement.

08 09 03 AC i - (09) ags action plan (doc)

10.

COMMITTEE’S WORK PROGRAMME

 

To review and make necessary changes to the Committee’s work programme.

08 09 03 AC i - (10) work prog (doc)

11.

OTHER BUSINESS – if approved under item 3 above.

12.

EXCLUSION OF PRESS AND PUBLIC

 

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

 

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item(s) of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraphs (1 to 7) of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

(Note:  If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items).

1.

OTHER BUSINESS – if approved under item 3 above.