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Audit Committee - 24 April 2008

Penn Chamber, Three Rivers House23rd April 2008

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Rickmansworth, on Thursday, 24 April 2008 following the conclusion of the Resources Policy and Scrutiny Committee which commences at 7.00pm.

Members of the Committee:-

Councillors:-

Geoffrey Dunne

Ralph Sangster

 

Richard Laval (Vice-Chairman)

Chris Hayward

 

Sarah Nelmes (Chairman)

Ron Spellen

 

Peter Ray

 

David Gardner, Director of Corporate Resources & Governance
16 April 2008

The Audit Committee welcomes contributions from members of the public to its discussion on agenda items.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes.  Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

Please note that all members are invited to this meeting and that there will be a presentation by the Accountancy Manager commencing at 6.30pm on the requirements of the latest Statement of Recommended Practice (SORP) and the changes members can expect to see in the Statement of Accounts for 2007/08 as a consequence.

1.

APOLOGIES FOR ABSENCE

2.

MINUTES

 

To confirm as a correct record the Minutes of the meeting of the Committee held on 25 March 2008: (copy enclosed for Members of the Committee).

08 03 25 AC mins (doc)

3.

NOTICE OF OTHER BUSINESS

 

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances that justify their consideration as a matter of urgency.  The Chairman to rule on the admission of such items.

4.

DECLARATIONS OF INTEREST

 

To receive any declarations of interest.

5.

AUDIT & INTERNAL CONTROL – USE OF RESOURCES JUDGEMENTS 2007 & DATA QUALITY

 

To receive the Use of Resources Judgements for 2007 and report on Data Quality prepared by PKF (UK) LLP.

08 04 24 AC i - (05) Use of Resources Judgements 2007 (doc)

08 04 24 AC i - (05) use of resources judgements 2007-addendum (doc)

08 04 24 AC i - (05) use of resources judgements 2007-app (pdf)

6.

AUDIT & INTERNAL CONTROL – ANNUAL AUDIT AND INSPECTION LETTER – MARCH 2008

 

To receive the Annual Audit and Inspection Letter prepared by the Audit Commission’s Relationship Manager, Mr Gary Hammersley.

08 04 24 AC i - (06) Annual Audit and Inspection Letter (doc)

08 04 24 AC i - (06) Annual Audit and Inspection Letter-app (pdf)

7.

AUDIT & INTERNAL CONTROL – EXTERNAL AUDIT AND INSPECTION PLAN 2008/09

 

To receive the External Audit and Inspection Plan prepared by Grant Thornton UK LLP the Council’s appointed external auditors.

08 04 24 AC i - (07) External Audit and Inspection Plan (doc)

08 04 24 AC i - (07) External Audit and Inspection Plan-app (pdf)

8.

AUDIT & INTERNAL CONTROL – EXTERNAL AUDIT RECOMMENDATIONS

 

This report gives details of the progress made in implementing the recommendations of the external auditor.

08 04 24 AC i - (8) ext audit recommendations (doc)

08 04 24 AC i - (8) ext audit recommendations-app (doc)

9.

AUDIT & INTERNAL CONTROL – INTERNAL AUDIT ANNUAL REPORT 2007/08

 

This report, prepared by Deloitte and Touche Public Sector Internal Audit Limited, gives details of the activities of Internal Audit during 2007/08 and provides an opinion on the adequacy and effectiveness of the internal control environment at the Council.

08 04 24 AC i - (09) Internal Audit Annual Report (doc)

08 04 24 AC i - (09) internal audit annual report-app (pdf)

10.

AUDIT & INTERNAL CONTROL – INTERNAL AUDIT PLAN 2008/09

 

To receive the Internal Audit Plan prepared by Deloitte and Touche Public Sector Internal Audit Limited, the Council’s internal audit contractor.

08 04 24 AC i - (10) Internal Audit Plan 2008-09 (doc)

11.

AUDIT & INTERNAL CONTROL – INTERNAL AUDIT RECOMMENDATIONS

 

This report gives details of the progress made in implementing the recommendations of the internal auditor.

08 04 24 AC i - (11) Internal Audit Recommendations (doc)

08 04 24 AC i - (11) Internal Audit Recommendations-app2 (doc)

12.

AUDIT & INTERNAL CONTROL – STATEMENT ON INTERNAL CONTROL – ACTION PLAN UPDATE

 

This report is presented to enable the Committee to note progress against the action plan resulting from the Statement on Internal Control for 2006/2007.

08 04 24 AC i - (12) sic action plan (doc)

13.

AUDIT & INTERNAL CONTROL – ANNUAL GOVERNANCE STATEMENT 2007/2008

 

This report is presented to enable the Panel to adopt the Annual Governance Statement for 2007/2008 for inclusion in the Council’s Statement of Accounts.

08 04 24 AC i - (13) audit and internal control - annual gov statement 07-08 (doc)

14.

COMMITTEE’S WORK PROGRAMME

 

To review and make necessary changes to the Committee’s work programme.

08 04 24 AC i - (14) work programme (doc)

15.

OTHER BUSINESS – if approved under item 3 above.

16.

EXCLUSION OF PRESS AND PUBLIC

 

If any confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional item(s) and a resolution to be passed in the following terms:-

 

“that under Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined under the respective paragraphs of Part 1 of Schedule 12A to the Act”.

18.

OTHER BUSINESS – if approved under item 3 above.