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Audit Committee - 17 March 2015

Penn Chamber, Three Rivers House17th March 2015

NOTICE AND AGENDA

 For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Tuesday, 17 March 2015 at 7.30pm.

Members of the Audit Committee:-

 Councillors:-     Alex Hayward                           Sarah Nelmes (Chairman)

                          Wendy Jordan                        Angela Roberts

                          Raj Khiroya (Vice-Chairman)    Len Tippen

                          Joy Mann

                                                                                             Steven Halls, Chief Executive - 9 March 2015

The Audit Committee welcomes contributions from members of the public to its discussion on agenda items.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes.  Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance.  This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.

1.    APOLOGIES FOR ABSENCE

2.    MINUTES

To confirm as a correct record the Minutes of the meeting of the Audit Committee held on 27 November 2014.

14-11-27-ac-mins.doc

3.    NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

4.    DECLARATION OF INTERESTS

To receive any declarations of interest.

5.    FINANCIAL AND BUDGETARY RISKS

This report enables the Committee to monitor financial and budgetary risks.

15 03 17 ac i 05 financial budgetary risks.doc

15 03 17 ac i 05 financial budgetary risks app1.doc

6.    ANNUAL GOVERNANCE STATEMENT (AGS) – ACTION PLAN UPDATE

This report gives details of the progress in implementing the actions required resulting from the Annual Governance Statement.

15 03 17 ac i 06 ags action plan.doc

15 03 17 ac i 06 ags action plan app1.doc

7.    EXTERNAL AUDITOR’S UPDATE

This report allows the Committee to ask questions on an update from the external auditor on emerging issues affecting District Councils.

15 03 17 ac i 07 audit update.doc

15 03 17 ac i 07 trdc audit committee update app1.pdf

8.    EXTERNAL AUDIT – CERTIFICATION WORK REPORT 2013/14

This report allows the Committee to ask questions of the external auditor concerning his Certification Work Report.

15-03-17 ac i 08 certification report.doc

15 03 17 ac i 08 three rivers dc certification letter2014.pdf

9.    INTERNAL AUDIT PROGRESS REPORT 2014/15

The report gives details of the progress made in implementing the recommendations of the internal auditor.

15 03 17 ac i 09 internal audit progress report 2014-15.doc

15 03 17 ac i 09 internal sias update report on progress against 2014-15 audit-plan app1.doc

15 03 17 ac i 09 internal sias update report on progress against 2014-15 auditplan app2.doc

15 03 17 ac i 09 internal sias update report on progress against 2014-15 audit-plan app3.doc

10.   INTERNAL AUDIT PLANS 2015/2016

Attached are the proposed Internal Audit Plans for 2015/16.

15 03 17 ac i 10 internal audit plan.doc

15 03 17 ac i 10 internal audit plan 2015-16 app1.doc

15 03 17 ac i 10 internal audit plan 2015-16 trdc app2.doc

15 03 17 ac i 10 internal audit plan 2015-16 shared services app3.doc

11.   COMMITTEE’S WORK PROGRAMME

To review and make necessary changes to the Audit Committee’s work programme.

15 03 17 ac i 11 work programme.doc

12.   OTHER BUSINESS – if approved under item 3 above.

13.   EXCLUSION OF PRESS AND PUBLIC

 If any confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional item(s) and a resolution to be passed in the following terms:-

 “that under Section 100A of the Local Government Act 1972, the press and public be excluded from the meeting for the following item(s) of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraphs 1-7 of Part 1 of Schedule 12A to the Act.  It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information”

(Note:  If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

1.    OTHER BUSINESS – if approved under item 3 above.