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Audit Committee - 15 April 2009

Penn Chamber, Three Rivers House15th April 2009

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Rickmansworth, on Wednesday, 15 April 2009 at 7.30pm.

Members of the Committee:-

Councillors:-

Graham Denman

Sarah Nelmes (Chairman)

 

Geoffrey Dunne

Peter Ray

 

Seamus Dunne

Ralph Sangster

 

Richard Laval (Vice-Chairman)

 

David Gardner, Director of Corporate Resources and Governance
3 April 2009

The Audit Committee welcomes contributions from Members of the public to its discussion on agenda items.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes.  Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee.  Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1.

APOLOGIES FOR ABSENCE

2.

MINUTES

 

To confirm as a correct record the Minutes of the meeting of the Committee held on 26 November 2008: (copy enclosed for Members of the Committee).

08 11 26 AC mins (doc)

3.

NOTICE OF OTHER BUSINESS

 

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances that justify their consideration as a matter of urgency.  The Chairman to rule on the admission of such items.

4.

DECLARATIONS OF INTEREST

 

To receive any declarations of interest.

5.

AUDIT & INTERNAL CONTROL – USE OF RESOURCES & DATA QUALITY 2008

 

To receive a report on the Use of Resources and Data Quality 2008 prepared by Grant Thornton UK LLP and a presentation on the Use of Resources 2009.

09 04 15 AC i - (05) audit and int control - use of res and data quality 08 (doc)

09 04 15 AC i - (05) audit and int control - use of res and data quality 08-app (pdf)

6.

AUDIT & INTERNAL CONTROL – ANNUAL AUDIT AND INSPECTION LETTER

 

To receive the Annual Audit and Inspection Letter prepared by the Audit Commission’s Relationship Manager, Mr Gary Hammersley.

09 04 15 AC i - (06) audit and int control - annual audit and insp letter (doc)

09 04 15 AC i - (06) audit and int control - annual audit and insp letter-app (pdf)

7.

AUDIT & INTERNAL CONTROL – EXTERNAL AUDIT AND INSPECTION PLAN 2009/10

 

To receive the External Audit and Inspection Plan prepared by Grant Thornton UK LLP the Council’s appointed external auditors.

09 04 15 AC i - (07) audit and int control - ext audit and insp plan 09-10 (doc)

09 04 15 AC i - (07) audit and intl control -ext audit and insp plan 09-10-app (pdf)

8.

AUDIT & INTERNAL CONTROL – EXTERNAL AUDIT RECOMMENDATIONS

 

This report gives details of the progress made in implementing the recommendations of the external auditor.

09 04 15 AC i - (08) audit and int control - ext audit recs (doc)

09 04 15 AC i - (08) audit and int control - ext audit recs-app 1 (doc)

9.

AUDIT & INTERNAL CONTROL – INTERNAL AUDIT ANNUAL REPORT 2008/09

 

This report, prepared by Deloitte and Touche Public Sector Internal Audit Limited, gives details of the activities of Internal Audit during 2008/09 and provides an opinion on the adequacy and effectiveness of the internal control environment at the Council.

09 04 15 AC i - (09) audit and int control - int audit annual rpt 08-09 (doc)

09 04 15 AC i - (09) audit and int control - int audit annual rpt 08-09-app (doc)

10.

AUDIT & INTERNAL CONTROL – INTERNAL AUDIT PLAN 2009/10

 

To receive the Internal Audit Plan prepared by Deloitte and Touche Public Sector Internal Audit Limited, the Council’s internal audit contractor.

09 04 15 AC i - (10) audit and int control - int audit plan 09-10 (doc)

09 04 15 AC i - (10) audit and int control - int audit plan 09-10-app (doc)

09 04 15 AC i - (10) audit and int control - int audit plan 09-10-app (xls)

11.

AUDIT & INTERNAL CONTROL – INTERNAL AUDIT RECOMMENDATIONS

 

This report gives details of the progress made in implementing the recommendations of the internal auditor.

09 04 15 AC i - (11) internal audit recommendation (doc)

09 04 15 AC i - (11) internal audit recommendation-apps 3 and 4 (doc)

12.

AUDIT & INTERNAL CONTROL – ANNUAL GOVERNANCE STATEMENT 2008/2009

 

This report is presented to enable the Committee to adopt the Annual Governance Statement for 2008/2009 for inclusion in the Council’s Statement of Accounts.

09 04 15 AC i - (12) audit and int control - annual gov statement (doc)

13.

COMMITTEE’S WORK PROGRAMME

 

To review and make necessary changes to the Committee’s work programme.

09 04 15 AC i - (13) cttee work prog (doc)

14.

OTHER BUSINESS – if approved under item 3 above.

15.

EXCLUSION OF PRESS AND PUBLIC

 

If any confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional item(s) and a resolution to be passed in the following terms:-

 

“that under Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined under the respective paragraphs of Part 1 of Schedule 12A to the Act”.

16.

OTHER BUSINESS – if approved under item 3 above.