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Audit Committee - 14 June 2012

Penn Chamber, Three Rivers House13th June 2012

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Rickmansworth, on Thursday, 14 June 2012, commencing at 7.30pm.

Members of the Committee:-

Councillors:-

Eric Bishop

Sarah Nelmes (Chairman)



 

Stephen Cox
Guy Davis
Joy Mann

Peter Ray (Vice-Chairman)
Brian White

David Gardner, Director of Corporate Resources and Governance
6 June 2012

The Audit Committee welcomes contributions from members of the public to its discussion on agenda items.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes.  Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1.

APOLOGIES FOR ABSENCE

2.    

MINUTES

To confirm as a correct record the Minutes of the meeting of the Committee held on 22 March 2012.

12 03 22 AC mins (doc)

3.    

NOTICE OF OTHER BUSINESS

 

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances that justify their consideration as a matter of urgency.  The Chairman to rule on the admission of such items.

4.

DECLARATIONS OF INTEREST

 

To receive any declarations of interest.

5.        

AUDIT & INTERNAL CONTROL - EXTERNAL AUDIT - ICT SHARED SERVICE UPDATE

 

This report gives the May 2012 ICT Shared Services update from Grant Thornton, detailing areas of consideration for future improvements.

12 06 14 AC i - (05) external audit ict update (doc)

12 06 14 AC i - (05) external audit ict update-app 1 (pdf)

6.

AUDIT & INTERNAL CONTROL – EXTERNAL AUDIT RECOMMENDATIONS



 

This report gives details of the progress made in implementing the recommendations of the external auditor.

12 06 14 AC i - (06) external audit recs (doc)

12 06 14 AC i - (06) external audit recs-app 1 (doc)

7.

AUDIT & INTERNAL CONTROL – INTERNAL AUDIT RECOMMENDATIONS



 

This report gives details of the progress made in implementing the recommendations of the internal auditor.

12 06 14 AC i - (07) internal audit recs (doc)

12 06 14 AC i - (07) internal audit recs-app 1 (doc)

12 06 14 AC i - (07) internal audit recs-apps 2-4 (doc)

8.

AUDIT & INTERNAL CONTROL – RISK MANAGEMENT STRATEGY



 

The report recommends to the Council that the Executive Committee makes no change to the Risk Management Strategy.

12 06 14 AC i - (08) risk management (doc)

9.

AUDIT & INTERNAL CONTROL – BENEFIT FRAUD ANNUAL REPORT



 

This report informs members of the work of the Fraud Section for the financial year 2011/2012 and provides updates on developments for the current financial year.

12 06 14 AC i - (09) audit and internal control - benefit fraud (doc)

12 06 14 AC i - (09) audit and internal control - benefit fraud-app b (doc)

12 06 14 AC i - (09) audit and internal control - benefit fraud-app c (doc)

10.

AUDIT & INTERNAL CONTROL – ANNUAL GOVERNANCE STATEMENT – ACTION PLAN UPDATE



 

This report updates the Committee on the implementation of the action plan resulting from the Annual Governance Statement

12 06 14 AC i - (10) ags action plan (doc)

12 06 14 AC i - (10) ags action plan-app 1 (doc)

11.

AUDIT & INTERNAL CONTROL – FINANCIAL & BUDGETARY RISKS



 

This report enables the Committee to monitor financial and budgetary risks.

12 06 14 AC i - (11) budgetary risks (doc)

12 06 14 AC i - (11) budgetary risks-app 1 (pdf)

12.

COMMITTEE’S WORK PROGRAMME



 

To review and make necessary changes to the Committee’s work programme.

12 06 14 AC i - (12) work prog (doc)

13.

OTHER BUSINESS – if approved under item 3 above.

14.

EXCLUSION OF PRESS AND PUBLIC

 

If any confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional item(s) and a resolution to be passed in the following terms:-



 

“that under Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined under the respective paragraphs of Part 1 of Schedule 12A to the Act”.

1.

OTHER BUSINESS – if approved under item 3 above.