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Audit Committee - 13 June 2013

Penn Chamber, Three Rivers House13th June 2013

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Rickmansworth, on Thursday, 13 June 2013 at 7.30pm.

Members of the Committee:-

Councillors:-

Eric Bishop
Guy Davis
Paul Gordon
Joy Mann

Sarah Nelmes (Chairman)
Peter Ray (Vice-Chairman)
Brian White

David Gardner, Director of Corporate Resources and Governance
5 June 2013 

The Audit Committee welcomes contributions from members of the public to its discussion on agenda items.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes.  Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

  1.

APOLOGIES FOR ABSENCE

2.

MINUTES

 

To confirm as a correct record the Minutes of the meeting of the Committee held on 7 March 2013.

13 03 07 AC mins (doc)

3.

NOTICE OF OTHER BUSINESS


 

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances that justify their consideration as a matter of urgency.  The Chairman to rule on the admission of such items.

4.

DECLARATIONS OF INTEREST

 

To receive any declarations of interest.

5.

WILLIAM PENN LEISURE CENTRE REFURBISHMENT



 

This report considers whether to proceed with Stage 2 of the independent review on the William Penn Leisure Centre Refurbishment and the financial implications now legal matters have been concluded

13 06 13 AC i - (05) William Penn (doc)

6.

AUDIT & INTERNAL CONTROL - EXTERNAL AUDIT PLAN 2012/13

 

To receive the External Audit Plan prepared by Grant Thornton UK LLP the Council's appointed external auditors.

13 06 13 AC i - (06) external audit plan (doc)

7.    

AUDIT & INTERNAL CONTROL - EXTERNAL AUDIT RECOMMENDATIONS

 

This report gives details of the progress made in implementing the recommendations of the external auditor.

13 06 13 AC i - (07) external audit recommendations (doc)

13 06 13 AC i - (07) external audit recommendation-app 1 (doc)

8.

AUDIT & INTERNAL CONTROL - PUBLIC SECTOR INTERNAL AUDIT STANDARDS INCORPORATING THE SHARED INTERNAL AUDIT SERVICE AUDIT CHARTER

 

This report asks the Committee to adopt new public sector internal audit standards and the Shared Internal Audit Service's Audit Charter.

13 06 13 AC i - (08) internal audit standards (doc)

9.    

AUDIT & INTERNAL CONTROL - INTERNAL AUDIT PROCESS

 

This report gives details of the progress made in delivering the Audit Plan and the implementation of internal audit recommendations.  It also provides an update on performance management information.

13 06 13 AC i - (09) internal audit progress (doc)

13 06 13 AC i - (09) internal audit progress-app 2-5 (doc)

10. 

AUDIT & INTERNAL CONTROL - INTERNAL AUDIT ANNUAL REPORT 2012/13

 

This report gives details of the activities of Internal Audit during 2012/13 and provides an opinion on the adequacy and effectiveness of the Council's internal control environment.

13 06 13 AC i - (10) internal audit annual report (doc)

13 06 13 AC i - (10) internal audit annual report-app 1 (doc)

11.

AUDIT & INTERNAL CONTROL - RISK MANAGEMENT STRATEGY

 

The report recommends to the Council that the Executive Committee makes no changes to the Risk Management Strategy.

13 06 13 AC i - (11) risk management (doc)

12.

AUDIT & INTERNAL CONTROL - FRAUD ANNUAL REPORT

 

This report informs members of the work of the Fraud Section for the financial year 2012/2013 and provides updates on progress and developments for the current financial year.

13 06 13 AC i - (12) fraud annual report (doc)

13.    

AUDIT & INTERNAL CONTROL - FINANCIAL & BUDGETARY RISKS

 

Thsi report enables the Committee to monitor financial and budgetary risks.

13 06 13 AC i - (13) budgetary risks (doc)

13 06 13 AC i - (13) budgetary risks-app 1 (doc)

14. AUDIT & INTERNAL CONTROL - ANNUAL GOVERNANCE STATEMENT 2012/13
 

This report is presented to enable the Committee to adopt the Annual Governance Statement for 2012/13 for inclusion in the Council's Statement of Accounts.

13 06 13 AC i - (14) annual governance statement (doc)

 15.

AUDIT & INTERNAL CONTROL – DRAFT STATEMENT OF ACCOUNTS  2012/13

 

This report is presented to enable the Committee to consider the Annual Statement of Accounts for 2012/13.

13 06 13 AC i - (15) statement of accounts (doc)

13 06 13 AC i - (15) Draft Statement of Accounts 2012-13 (pdf)

  16.

COMMITTEE’S WORK PROGRAMME



 

To review and make necessary changes to the Committee’s work programme.

13 06 13 AC i - (16) work programme (doc)

  17.

OTHER BUSINESS – if approved under item 3 above.

  18.

EXCLUSION OF PRESS AND PUBLIC

 

If any confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional item(s) and a resolution to be passed in the following terms:



 

         “that under Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined under the respective paragraphs of Part 1 of Schedule 12A to the Act”.

  1.

OTHER BUSINESS – if approved under item 3 above.