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Annual Council - 25 May 2010

Penn Chamber, Three Rivers House24th May 2010

To: ALL MEMBERS OF THETHREE RIVERS DISTRICT COUNCIL

You are hereby summoned to attend the Annual Meeting of the Council to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Tuesday 25 May 2010 at 7.30pm for the purpose of transacting the under-mentioned business:-

A G E N D A

 

 

1.

ELECTION OF CHAIRMAN OF THE COUNCIL

 

 

 

To elect the Chairman of the Council for the Local Government Year 2010/2011 in accordance with the procedure agreed by Council on 8 March 1988 (Minute No 229/88) and 19 April 1988 (Minute No 398/88) and on the points scheme.

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2.

CHAIRMAN ELECT

 

 

 

The Chairman Elect to make the Declaration of Acceptance of Office, to acknowledge the honour conferred and to receive the Chain of Office from the retiring Chairman.

 

 

 

The Chairman's Consort to receive the Consort's Badge from the retiring Chairman's Consort.

 

 

3.

VOTE OF THANKS TO RETIRING CHAIRMAN

 

 

 

The retiring Chairman to reply and to receive a Scroll from the Chairman thanking the Retiring Chairman for their Term of Office.

 

 

4.

APPOINTMENT OF VICE-CHAIRMAN OF THE COUNCIL

 

 

 

To appoint the Vice-Chairman of the Council for the Local Government Year 2010/2011.

 

 

5.

VICE-CHAIRMAN ELECT

 

 

 

The Vice-Chairman Elect to make the Declaration of Acceptance of Office, to acknowledge the honour conferred and to receive the Chain of Office from the Chairman.

 

 

 

The Vice-Chairman's Consort to receive the Consort's Badge from the Chairman's Consort.

 

 

6.

APOLOGIES FOR ABSENCE

 

 

7.

MINUTES

 

 

 

To confirm the Minutes of the meeting of the Council held on 20 April 2010.

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8.

CHAIRMAN’S ANNOUNCEMENTS

 

 

9.

ELECTION RETURN

 

 

 

The Returning Officer to report the results of the District Council Elections held in the District on 6 May 2010.

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10.

ELECTION OF LEADER AND DEPUTY LEADER OF THE COUNCIL

 

 

 

To elect the Leader and Deputy Leader of the Council who shall also be the Chairman and Vice-Chairman respectively of the Executive Committee in accordance with the Council's Constitution.

 

 

11.

EXECUTIVE COMMITTEE

 

 

 

In accordance with the Council's Constitution, to establish the Executive Committee and agree the Cabinet portfolios.  To appoint Members to serve and portfolio holders.  The Constitution provides that the Executive Committee shall comprise the Leader and Deputy Leader of the Council together with up to 8 other Councillors and that its membership will include representation from all three political groups on the Council.

 

 

12.

APPOINTMENT OF DEVELOPMENT CONTROL, REGULATORY, LICENSING, POLICY AND SCRUTINY, AUDIT, AND COUNCIL TAX SETTING COMMITTEES

 

 

 

To appoint members to the Development Control, Regulatory, Licensing, Policy and Scrutiny, Audit and Council Tax Setting Committees in accordance with Council Procedure Rules 27 and 29, and the Local Government and Housing Act 1989.

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13.

APPOINTMENT OF CHAIRMEN AND VICE-CHAIRMEN

 

 

 

In accordance with Procedure Rule 30, to appoint the Chairmen and Vice-Chairmen of the Policy and Scrutiny Committees, Audit, Development Control, Council Tax Setting, Licensing and Regulatory Services Committees.

 

 

14.

JOINT SHARED SERVICES COMMITTEE

 

 

 

To appoint three Members to the Joint Shared Services Committee.

 

 

15.

STANDARDS COMMITTEE

 

 

 

To establish, subject to Article 9 of the Constitution, the Standards Committee and appoint three Members, one from each political group, to serve on the Standards Committee (not Group Leaders).

 

 

16.

APPOINTMENTS COMMITTEE

 

 

 

To establish the Appointments Committee with terms of reference as set out in Part 3 of the Constitution and appoint 7 Members to serve thereon.  The Committee is subject to the rules governing proportionality.

 

 

17.

APPOINTMENT OF OTHER COUNCIL BODIES

 

 

 

To reconstitute other Council bodies referred to in Paragraph 2.1 of this report.

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18.

APPOINTMENT OF THE CHAIRMEN AND VICE–CHAIRMEN FOR EACH OF THE LOCAL AREA FORUMS

 

 

 

To determine the appointment of the Chairmen and Vice-Chairmen for each of the Local Area Forums.

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19.

APPOINTMENT TO OUTSIDE BODIES

 

 

 

To determine the appointments to the outside bodies.

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20.

INDEPENDENT PANEL ON MEMBERS’ ALLOWANCES

 

 

 

To reconstitute the above Panel to review Members’ allowances.  It also reviews allowances paid to Parish Councillors.  By statute, all appointments must be external to the Council.  It is recommended that the Chief Executive makes the appointments.

 

 

21.

PENSIONERS’ CHAMPION

 

 

 

To consider the appointment of a champion for older people.

 

 

22.

YOUNG PERSONS’ CHAMPION

 

 

 

To consider the appointment of a champion for young persons.

 

 

23.

EQUALITY AND DIVERSITY CHAMPION

 

 

 

To consider the appointment of a champion for Equality and Diversity.

 

 

24.

ANNUAL REPORT FROM THE CHAIRMAN OF THE STANDARDS COMMITTEE

 

 

 

To receive the Annual Report from the Chairman of the Standards Committee.

 

 

25.

ADOPTION OF THE HEALTH AND SAFETY POLICY

 

 

 

To recommend approval of the Health and Safety Policy for 2010/11.  The Chairman of the Council to sign the Council’s Health and Safety Policy in accordance with the Council’s decision.

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David Gardner
Director Corporate Resources and Governance
17 May 2010
 

NOTE AS TO PRAYERS:  Rabbi Hillel Athias-Robles will read prayers at 7.25pm.  Members who are not already in their places are requested to refrain from entering the Chamber during the reading of prayers.  Sufficient time will be allowed for Members to do so after the close of prayers in order that the business of the meeting may begin at 7.30pm.