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Annual Council - 24 May 2011

Penn Chamber, Three Rivers House23rd May 2011


To:  ALL MEMBERS OF THE THREE RIVERS DISTRICT COUNCIL

You are hereby summoned to attend the Annual Meeting of the Council to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Tuesday 24 May 2011 at 7.30pm for the purpose of transacting the under-mentioned business:-

A G E N D A


1.

ELECTION OF CHAIRMAN OF THE COUNCIL

 

 

 

To elect the Chairman of the Council for the Local Government Year 2011/2012 in accordance with the procedure agreed by Council on 8 March 1988 (Minute No 229/88) and 19 April 1988 (Minute No 398/88) and on the points scheme.

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2.

CHAIRMAN ELECT

 

 

 

The Chairman Elect to make the Declaration of Acceptance of Office, to acknowledge the honour conferred and to receive the Chain of Office from the retiring Chairman.

 

 

 

The Chairman's Consort to receive the Consort's Badge from the retiring Chairman's Consort.

 

 

3.

VOTE OF THANKS TO RETIRING CHAIRMAN

 

 

 

The retiring Chairman to reply and to receive a Scroll from the Chairman thanking the Retiring Chairman for their Term of Office.

 

 

4.

APPOINTMENT OF VICE-CHAIRMAN OF THE COUNCIL

 

 

 

To appoint the Vice-Chairman of the Council for the Local Government Year 2011/2012.

 

 

5.

VICE-CHAIRMAN ELECT

 

 

 

The Vice-Chairman Elect to make the Declaration of Acceptance of Office, to acknowledge the honour conferred and to receive the Chain of Office from the Chairman.

 

 

 

The Vice-Chairman's Consort to receive the Consort's Badge from the Chairman's Consort.

 

 

6.

APOLOGIES FOR ABSENCE

 

 

7.

MINUTES

 

 

 

To confirm the Minutes of the meeting of the Council held on 12 April 2011.

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8.

CHAIRMAN’S ANNOUNCEMENTS


 

 

9.

ELECTION RETURN

 

 

 

The Returning Officer to report the results of the District Council Elections held in the District on 5 May 2011.

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10.

APPOINTMENT OF THE LEADER OF THE COUNCIL

 

 

 

The Council is asked to appoint the Leader of the Council to hold office for the next 4 years (May 2011-May 2015).

 

 

11.

APPOINTMENT OF THE DEPUTY LEADER OF THE COUNCIL

 

 

 

The Leader of the Council to appoint the Deputy Leader of the Council.

 

 

12.

EXECUTIVE COMMITTEE

 

 

 

The Leader of the Council to appoint Members to serve on the Executive Committee and to any appropriate Portfolios.  The Constitution provides that the Executive Committee shall comprise the Leader and Deputy Leader and up to 8 other Councillors.

 

 

13.

APPOINTMENTS TO BODIES WITH EXECUTIVE FUNCTIONS

 

 

 

As the following bodies may be meeting before the Executive Committee on 20 June 2011, Council is asked to note the appointments to be made by the Leader of the Council to the following bodies exercising executive functions:

 

 

 

Three Rivers Community Safety Partnership Board and Co-ordinating Group; Three Rivers Local Strategic Partnership; Housing and Regeneration Initiative (HARI).

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14.

APPOINTMENT OF PLANNING, REGULATORY, LICENSING, POLICY AND SCRUTINY, AUDIT AND COUNCIL TAX SETTING COMMITTEES

 

 

 

To appoint Members to the Planning, Regulatory, Licensing, Policy and Scrutiny, Audit and Council Tax Setting Committees in accordance with Council Procedure Rules 27 and 29, and the Local Government and Housing Act 1989.

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15.

APPOINTMENT OF CHAIRMEN AND VICE-CHAIRMEN

 

 

 

In accordance with Procedure Rule 30, to appoint the Chairmen and Vice-Chairmen of the Planning, Regulatory, Licensing, Policy and Scrutiny, Audit and Council Tax Setting Committees.

 

 

16.

JOINT SHARED SERVICES COMMITTEE

 

 

 

To appoint three Members to the Joint Shared Services Committee.

 

 

17.

STANDARDS COMMITTEE

 

 

 

To establish, subject to Article 9 of the Constitution, the Standards Committee and appoint three Members, one from each political group, to serve on the Standards Committee (not Group Leaders).

 

 

18.

APPOINTMENTS COMMITTEE

 

 

 

To establish the Appointments Committee with terms of reference as set out in Part 3 of the Constitution and appoint 7 Members to serve thereon.  The Committee is subject to the rules governing proportionality.

 

 

19.

APPOINTMENT OF OTHER COUNCIL BODIES

 

 

 

To reconstitute other Council bodies referred to in Paragraph 2.1 of this report.

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20.

APPOINTMENT OF THE CHAIRMEN AND VICE–CHAIRMEN FOR EACH OF THE LOCAL AREA FORUMS

 

 

 

To determine the appointment of the Chairmen and Vice-Chairmen for each of the Local Area Forums.


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21.

APPOINTMENT TO OUTSIDE BODIES

 

 

 

To determine the appointments to the outside bodies.

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22.

INDEPENDENT PANEL ON MEMBERS’ ALLOWANCES

 

 

 

To reconstitute the above Panel to review Members’ allowances.  It also reviews allowances paid to Parish Councillors.  By statute, all appointments must be external to the Council.  It is recommended that the Chief Executive makes the appointments.

 

 

23.

PENSIONERS’ CHAMPION

 

 

 

To consider the appointment of a champion for older people.

 

 

24.

YOUNG PERSONS’ CHAMPION

 

 

 

To consider the appointment of a champion for young persons.

 

 

25.

ANNUAL REPORT FROM THE CHAIRMAN OF THE STANDARDS COMMITTEE

 

 

 

To receive the Annual Report from the Chairman of the Standards Committee.

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26.

THREE RIVERS DISTRICT COUNCIL HEALTH AND SAFETY STATEMENT OF INTENT

 

 

 

The Chairman of the Council to sign the Council’s Health and Safety Statement of Intent.

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David Gardner
Director Corporate Resources and Governance
16 May 2011

 

NOTE  AS  TO  PRAYERS:  Councillor Paul Goggins will read prayers at 7.25pm.  Members who are not already in their places are requested to refrain from entering the Chamber during the reading of prayers.  Sufficient time will be allowed for Members to do so after the close of prayers in order that the business of the meeting may begin at 7.30pm.