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Annual Council - 21 May 2013

Penn Chamber, Three Rivers House20th May 2013

To: ALL MEMBERS OF THE THREE RIVERS DISTRICT COUNCIL

You are hereby summoned to attend the Annual Meeting of the Council to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Tuesday 21 May 2013 at 7.30pm for the purpose of transacting the under-mentioned business:-

A G E N D A

1.

ELECTION OF CHAIRMAN OF THE COUNCIL

 

To elect the Chairman of the Council for the Local Government Year 2013/2014 in accordance with the procedure agreed by Council on 8 March 1988 (Minute No 229/88) and 19 April 1988 (Minute No 398/88) and on the points scheme.

13 05 21 CL i - (01) election of chairman (doc)

2.

CHAIRMAN ELECT

 

The Chairman Elect to make the Declaration of Acceptance of Office, to acknowledge the honour conferred and to receive the Chain of Office from the retiring Chairman.  (Photograph to be taken)

 

The Chairman's Consort to receive the Consort's Badge from the retiring Chairman's Consort.  (Photograph to be taken)

3.

VOTE OF THANKS TO RETIRING CHAIRMAN (FROM EACH GROUP)

 

The retiring Chairman to reply and to receive a Scroll from the Chairman thanking the Retiring Chairman for their Term of Office.  The new Chairman to take Chair of Council.  (Retiring Chairman to take Vice-Chairman Seat and move to back benches after his reply.)



4.

APPOINTMENT OF VICE-CHAIRMAN OF THE COUNCIL



 

To appoint the Vice-Chairman of the Council for the Local Government Year 2013/2014.



5.

VICE-CHAIRMAN ELECT



 

The Vice-Chairman Elect to make the Declaration of Acceptance of Office, to acknowledge the honour conferred and to receive the Chain of Office from the Chairman.



 

The Vice-Chairman's Consort to receive the Consort's Badge from the Chairman's Consort.  (Photograph to be taken)



6.

APOLOGIES FOR ABSENCE



7.

MINUTES



 

To confirm the Minutes of the meeting of the Council held on 26 February 2013.

13 02 26 CL mins (doc)



8.

CHAIRMAN’S ANNOUNCEMENTS



 

The Chairman to indicate their theme for the year, charities to be supported, activities to raise money and key dates.



9.

REMOVAL OF LEADER OF THE COUNCIL



 

To consider a motion to remove the serving Leader of the Council (if proposed).



10.

PROTOCOL



 

To consider a motion, proposed and seconded, that the Council signifies its acceptance of the protocol governing its executive arrangements for the current municipal year by means of a recorded vote.   (The Protocol is attached.)

13 05 21 CL i - (10) protocol (doc)



11.

APPOINTMENT OF THE DEPUTY LEADER OF THE COUNCIL



 

The Leader of the Council to appoint the Deputy Leader of the Council.



12.

EXECUTIVE COMMITTEE



 

The Leader of the Council to appoint Members to serve on the Executive Committee and to any appropriate Portfolios.  The Constitution provides that the Executive Committee shall comprise the Leader and Deputy Leader and up to 8 other Councillors.



13.

APPOINTMENTS TO BODIES WITH EXECUTIVE FUNCTIONS



 

To determine the appointments to the following bodies exercising executive functions:

Three Rivers Community Safety Partnership Board and Co-ordinating  Group; Three Rivers Local Strategic Partnership; Housing and Regeneration Initiative (HARI); Watford and Three Rivers Health and Wellbeing Partnership; West Herts Crematorium and Hertfordshire Police and Crime Forum.

13 05 21 CL i - (13) appts outside bodies with exec functions (doc)



14.

APPOINTMENT OF PLANNING, REGULATORY, LICENSING, POLICY AND SCRUTINY, AUDIT AND COUNCIL TAX SETTING COMMITTEES



 

To appoint members to the Planning, Regulatory, Licensing, Policy and Scrutiny, Audit and Council Tax Setting Committees in accordance with Council Procedure Rules 27 and 29, and the Local Government and Housing Act 1989.

13 05 21 CL i - (14) appt of cttees (doc)



15.

APPOINTMENT OF CHAIRMEN AND VICE-CHAIRMEN



 

In accordance with Procedure Rule 30, to appoint the Chairmen and Vice-Chairmen of the Policy and Scrutiny Committees, Audit, Planning, Council Tax Setting, Licensing and Regulatory Services Committees.



16.

JOINT SHARED SERVICES COMMITTEE



 

To appoint three Members to the Joint Shared Services Committee.



17.

STANDARDS REGIME



 

Members’ Panel to deal with Code of Conduct Complaints



 

To reconstitute this Panel to deal with Code of Conduct Complaints against District and Parish Councillors under the Stages agreed at the Executive Committee on 2 April 2012 (Minute EX104/11).



 

Membership



 

The Panel will consist of Group Leaders (or their nominees).



18.

APPOINTMENTS COMMITTEE



 

To establish the Appointments Committee with terms of reference as set out in Part 3 of the Constitution and appoint 7 Members to serve thereon.  The Committee is subject to the rules governing proportionality.



19.

APPOINTMENT OF OTHER COUNCIL BODIES



 

To reconstitute other Council bodies referred to in Paragraph 2.1 of the report.

13 05 21 CL i - (19) appt of other council bodies (doc)



20.

APPOINTMENT OF THE CHAIRMEN AND VICE–CHAIRMEN FOR EACH OF THE LOCAL AREA FORUMS



 

To agree the appointment of the Chairmen and Vice-Chairmen for each of the Local Area Forums.

13 05 21 CL i - (20) appt of laf chair and vice chair (doc)



21.

APPOINTMENTS TO OUTSIDE BODIES



 

To agree the appointments to the outside bodies.

13 05 21 CL i - (21) outside bodies (doc)



22.

INDEPENDENT PANEL ON MEMBERS’ ALLOWANCES



 

To reconstitute the above Panel to review Members’ allowances.  It also reviews allowances paid to Parish Councillors.  By statute, all appointments must be external to the Council.  It is recommended that the Chief Executive makes the appointments.



23.

PENSIONERS’ CHAMPION



 

To consider the appointment of a champion for older people.



24.

YOUNG PERSONS’ CHAMPION



 

To consider the appointment of a champion for young persons.



25.

RECOMMENDATIONS OF THE EXECUTIVE COMMITTEE – 25 MARCH 2013



 

To consider recommendations of the Executive Committee at its meeting on 25 March 2013.



 

EX89/12 - Budget Monitoring – Month 11 (February 2013)

EX92/12 - Consideration of Recommendations from the Sustainable Environment Policy and Scrutiny Committee:

Enforcement Plan

Three Rivers Home Energy Conservation Act (HECA`) Report   2013-15

EX93/12 - Local Plan – Site Allocations Local Development Document Submission

EX98/12 - Discretionary Housing Payments Policy 2013



26.

CHIEF OFFICER/ senior MANAGER Reward POLICY



 

To approve the policy.

13 05 21 CL i - (26) reward policy trdc chief officers april 2013 (doc)



27.

THREE RIVERS DISTRICT COUNCIL HEALTH AND SAFETY STATEMENT OF INTENT



 

The Chairman of the Council to sign the Council’s Health and Safety Statement of Intent.

13 05 21 CL i - (27) health and safety policy statement (doc)



28.

REPORTS OF MEETINGS



 

With the exception of the Executive, Regulatory, Licensing, and Audit Committees recommendations to Council, the following reports are submitted for information only:-

Audit Committee - 7 March 2013

Executive Committee - 25 March 2013

Joint Shared Services Committee (Three Rivers) - 18 March 2013

Leisure and Community Safety Policy and Scrutiny Committee - 13 March 2013

Planning Committee - 21 February 2013

Planning Committee - 21 March 2013

Planning Committee - 18 April 2013

Public Services and Health Policy and Scrutiny Committee - 14 March 2013

Regulatory Services Committee - 20 March 2013

Resources Policy and Scrutiny Committee - 7 March 2013

Sustainable Environment Policy and Scrutiny Committee - 12 March 2013

Dr Steven Halls
Chief Executive
13 May 2013 

NOTE AS TO PRAYERS: Reverend Deborah Snowball, St Mary’s Church, Rickmansworth will read prayers at 7.25pm.  Members who are not already in their places are requested to refrain from entering the Chamber during the reading of prayers.  Sufficient time will be allowed for Members to do so after the close of prayers in order that the business of the meeting may begin at 7.30pm.