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Annual Council - 20 May 2008

Penn Chamber, Three Rivers House19th May 2008

To: ALL MEMBERS OF THE THREE RIVERS DISTRICT COUNCIL

You are hereby summoned to attend the Annual Meeting of the Council to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Tuesday 20 May 2008 at 7.30pm for the purpose of transacting the under-mentioned business:-

A G E N D A

1.

ELECTION OF CHAIRMAN OF THE COUNCIL

 

To elect the Chairman of the Council for the Local Government Year 2008/2009 in accordance with the procedure agreed by Council on 8 March 1988 (Minute No 229/88) and 19 April 1988 (Minute No 398/88) and on the points scheme.
08 05 20 CL i - (01) election of chairman (doc)

2.

CHAIRMAN ELECT

 

The Chairman Elect to make the Declaration of Acceptance of Office and to acknowledge the honour conferred.

3.

VOTE OF THANKS TO RETIRING CHAIRMAN

 

The retiring Chairman will reply.

4.

APPOINTMENT OF VICE CHAIRMAN OF THE COUNCIL

 

To appoint the Vice-Chairman of the Council for the Local Government Year 2008/2009.

5.

VICE CHAIRMAN ELECT

 

The Vice-Chairman Elect to make the Declaration of Acceptance of Office and to acknowledge the honour conferred.

6.

APOLOGIES FOR ABSENCE

7.

MINUTES

 

To confirm the Minutes of the meeting of Council held on 15 April 2008.

08 04 15 CL mins (doc)

8.

CHAIRMAN’S ANNOUNCEMENTS

9.

ELECTION RETURN

 

The Returning Officer to report the results of the District Council Elections held in the District on 1 May 2008.

08 05 20 CL i - (09) summary of election results (doc)

10.

ELECTION OF LEADER AND DEPUTY LEADER OF THE COUNCIL

 

To elect the Leader and Deputy Leader of the Council who shall also be the Chairman and Vice-Chairman respectively of the Executive Committee in accordance with the Council's Constitution.

11.

EXECUTIVE COMMITTEE

 

In accordance with the Council's Constitution to establish the Executive Committee, agree its terms of reference and Cabinet portfolios.  To appoint Members to serve and portfolio holders.  The Constitution provides that the Executive Committee shall comprise the Leader and Deputy Leader of the Council together with up to 8 other Councillors and that its membership will include representation from all three political groups on the Council.

12.

APPOINTMENT OF POLICY AND SCRUTINY COMMITTEES, AUDIT, DEVELOPMENT CONTROL, COUNCIL TAX SETTING, LICENSING AND REGULATORY SERVICES COMMITTEES

 

To appoint the four Policy and Scrutiny Committees, Audit, Development Control, Council Tax Setting, Licensing and Regulatory Services Committees in accordance with Council Procedure Rule 27 and 29 and at the same time appoint Members to those bodies in proportion to the number of seats held by each political group on the Council.

08 05 20 CL i - (12) appt of committees (doc)

13.

APPOINTMENT OF CHAIRMEN AND VICE-CHAIRMEN

 

In accordance with Procedure Rule 30, to appoint the Chairmen and Vice-Chairmen of the Policy and Scrutiny Committees, Audit, Development Control, Council Tax Setting, Licensing and Regulatory Services Committees.

14.

STANDARDS COMMITTEE

 

To establish, subject to Article 9 of the Constitution, the Standards Committee and appoint three Members, one from each political group, to serve on the Standards Committee (not Group Leaders).

15.

APPOINTMENTS COMMITTEE

 

To establish the Appointments Committee with terms of reference as set out in Part 3 of the Constitution and appoint 7 Members to serve thereon.

The Committee is subject to the rules governing proportionality.

16.

APPOINTMENT OF OTHER COUNCIL BODIES

 

To consider the report of the Director of Corporate Resources and Governance on the appointment of other Council bodies.

08 05 20 CL i - (16) appt of other council bodies (doc)

17.

APPOINTMENT OF THE CHAIRMEN AND VICE CHAIRMEN FOR EACH OF THE LOCAL AREA FORUMS

 

To determine the appointment of the Chairmen and Vice Chairmen for each of the Local Area Forums.

08 05 20 CL i - (17) appt of laf chairmen and vice chairmen (doc)

18.

APPOINTMENT TO OUTSIDE BODIES

 

To determine the appointments to outside bodies.

08 05 20 CL i - (18) outside bodies (doc)

19.

INDEPENDENT PANEL ON MEMBERS’ ALLOWANCES

 

To reconstitute the above Panel to review Members’ allowances. It also reviews allowances paid to Parish Councillors. By statute, all appointments must be external to the Council.  It is recommended that the Chief Executive makes the appointments.

20.

PENSIONERS’ CHAMPION

 

To consider the appointment of a champion for older people.

21.

YOUNG PERSONS’ CHAMPION

 

To consider the appointment of a champion for young persons.

22.

MOTIONS UNDER PROCEDURE RULE 11

 

Councillor David Sansom, seconded by Councillor Paula Hiscocks, to move under Notice duly given as follows:-

This council will not issue eviction notices to the 'Nomads Kayak Club' and the 'Out of Town Action Sports' in respect of the premises they occupy in the Aquadrome.  Instead this Council will modify the plans for the new buildings, in consultation with both organisations, so that they can continue their excellent work with young people in the Aquadrome.

23.

RECOMMENDATIONS OF THE AUDIT COMMITTEE

 

To consider the recommendations of the Audit Committee at its meeting held on 24 April 2008 (Audit Committee minutes and the Local Code of Corporate Governance attached) contained within:

 

Minute AC41/07 – (Audit & Internal Control – Statement on Internal Control – Action Plan Update)
08 05 20 CL i - (23) AC mins (doc)

08 05 20 CL i - (23) code of corp governance (doc)

24.

ADOPTION OF THE HEALTH AND SAFETY POLICY

 

To recommend approval of the Health and Safety Policy for 2008/09.  The Chairman of the Council to sign the Council’s Health and Safety Policy in accordance with the Council’s decision.

08 05 20 CL i (24) h and s policy 2008 (doc)

Steven Halls
Chief Executive
12 May 2008

NOTE AS TO PRAYERS:  Reverend Deborah Snowball, Vicar of St Mary's Church, Rickmansworth, will read prayers at 7.25pm.  Members who are not already in their places are requested to refrain from entering the Chamber during the reading of prayers.  Sufficient time will be allowed for Members to do so after the close of prayers in order that the business of the meeting may begin at 7.30pm.