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Annual Council - 19 May 2015

Penn Chamber, Three Rivers House18th May 2015

To:                ALL MEMBERS OF THE THREE RIVERS DISTRICT COUNCIL

You are hereby summoned to attend the Annual Meeting of the Council to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Tuesday 19 May 2015 at 7.30pm for the purpose of transacting the under-mentioned business:-

AGENDA

 1. ELECTION OF CHAIRMAN OF THE COUNCIL

 

To elect the Chairman of the Council for the Local Government Year 2015/2016 in accordance with the procedure agreed by Council on 8 March 1988 (Minute No 229/88) and 19 April 1988 (Minute No 398/88) and on the points scheme.

15 05 19 CL i - (01) election of chairman

2. CHAIRMAN ELECT

 

The Chairman Elect to make the Declaration of Acceptance of Office, to acknowledge the honour conferred and to receive the Chain of Office from the retiring Chairman.  (Photograph to be taken)

 

The Chairman's Consort to receive the Consort's Badge from the retiring Chairman's Consort.  (Photograph to be taken)

 3. VOTE OF THANKS TO RETIRING CHAIRMAN

 

The retiring Chairman to reply and to receive a Scroll from the Chairman thanking the retiring Chairman for their Term of Office.  The new Chairman to take the Chair of Council.  (Retiring Chairman to take the Vice-Chairman Seat and move to the audience after his reply).

4. APPOINTMENT OF VICE-CHAIRMAN OF THE COUNCIL

 

To elect the Vice-Chairman of the Council for the Local Government Year 2015/2016.

 5. VICE-CHAIRMAN ELECT

 

The Vice-Chairman Elect to make the Declaration of Acceptance of Office, to acknowledge the honour conferred and to receive the Chain of Office from the Chairman.

 

The Vice-Chairman's Consort to receive the Consort's Badge from the Chairman's Consort.  (Photograph to be taken)

 6.

APOLOGIES FOR ABSENCE

 7. MINUTES

 

To confirm as a correct record the Minutes of the meeting of the Council held on 24 February 2015.

15 02 24 CL mins

 8. CHAIRMAN’S ANNOUNCEMENTS

 

The Chairman to indicate their theme for the year and key dates.

 9. ELECTION RETURN

 

The Returning Officer to report the results of the District Council Elections held in the District on 7 May 2015 and to confirm that all Councillors have signed the Declaration of Office.

15 05 19 CL i - (09) summary of election results - 7 May 2015

 10. APPOINTMENT OF THE LEADER OF THE COUNCIL

 

To appoint the Leader of the Council who will also be Chairman of the Policy and Resources Committee.

 11.  APPOINTMENT OF THE DEPUTY LEADER OF THE COUNCIL

 

To appoint the Deputy Leader of the Council.

 12. APPOINTMENT OF LEAD MEMBERS

 

To appoint the Lead Members for:

Economic Development, Sustainability and Transport (Sustainable Development, Planning and Transport Committee)

Housing, Planning and Strategic Schemes (Sustainable Development, Planning and Transport Committee)

Leisure, Community and Wellbeing (Leisure, Wellbeing and Health Committee)

Health (Leisure, Wellbeing and Health Committee)

Public Services (General Public Services and Community Safety Committee)

Community Safety (General Public Services and Community Safety Committee)

Resources and Shared Services (who will also be Vice-Chairman of the Policy and Resources Committee)

The Chairmanship of the Service Committees will be split between the two Lead Members who will be presiding at the meetings of the Service Committees in accordance with their areas of Special Responsibility with the other acting as his/her Vice-Chair when not in the Chair.

In accordance with the Council Constitution these Members are appointed to the Policy and Resources Committee (see item 13a below)

13.

APPOINTMENT OF POLICY AND RESOURCES, PLANNING, REGULATORY SERVICES, LICENSING, SUSTAINABLE DEVELOPMENT, PLANNING AND TRANSPORT, LEISURE, WELLBEING AND HEALTH, GENERAL PUBLIC SERVICES AND COMMUNITY SAFETY, AUDIT AND COUNCIL TAX SETTING COMMITTEES

13a To appoint Members to the Policy and Resources Committee

 

To appoint Members to serve on the Policy and Resources Committee in accordance with the Council Constitution to include the Leader of the Council and the 7 Lead Members as appointed at Item 12 above.

13b

To appoint Members to the Planning, Regulatory Services, Licensing,  Sustainable Development, Planning and Transport, Leisure, Wellbeing and Health, General Public Services and Community Safety, Audit and Council Tax Setting Committees.

In accordance with Council Procedure Rules 26 and 28, and the Local Government and Housing Act 1989.

 

15 05 19 CL i 13b appt of cttees

 14. APPOINTMENT OF CHAIRMEN AND VICE-CHAIRMEN

 

In accordance with Procedure Rule 29, to appoint the Chairmen and Vice-Chairmen of the Planning, Regulatory Services, Licensing, Audit and Council Tax Setting Committees.

 15. STANDARDS REGIME

 

Members' Panel to deal with Code of Conduct complaints

 

To reconstitute this Panel to deal with Code of Conduct Complaints against District and Parish Councillors under the Stages agreed at the Executive Committee on 2 April 2012 (Minute EX104/11).

 

Membership

 

The Panel will consist of Group Leaders (or their nominees).

 16. APPOINTMENTS COMMITTEE

 

To establish the Appointments Committee with terms of reference as set out in Part 3 of the Constitution and appoint 7 Members to serve thereon.  The Committee is subject to the rules governing proportionality.

 17. APPOINTMENT OF OTHER COUNCIL BODIES

 

To reconstitute other Council bodies referred to in Paragraph 2.1 of the report.

 

15 05 19 CL i 17 appt of other council bodies

 18. APPOINTMENT OF THE CHAIRMEN AND VICE–CHAIRMEN FOR EACH OF THE LOCAL AREA FORUMS

 

To agree the appointment of the Chairmen and Vice-Chairmen for each of the Local Area Forums.

15 05 19 CL i 18 appt of laf chair and vice chair

 19. APPOINTMENTS TO OUTSIDE BODIES

 

To agree the appointments to the outside bodies.

15 05 19 CL i 19 outside bodies

 20. INDEPENDENT PANEL ON MEMBERS’ ALLOWANCES

 

To reconstitute the above Panel to review Members’ allowances.  It also reviews allowances paid to Parish Councillors.  By statute, all appointments must be external to the Council.  It is recommended that the Chief Executive makes the appointments.

 21. PENSIONERS’ CHAMPION

 

To consider the appointment of a champion for older people.

 22. YOUNG PERSONS’ CHAMPION

 

To consider the appointment of a champion for young persons.

 23. RECOMMENDATIONS OF THE POLICY AND RESOURCES COMMITTEE HELD ON 23 MARCH 2015

 

To consider recommendations of the Policy and Resources Committee at its meeting on 23 March 2015.

15 05 19 CL i 23 recommendations from p r committee

 24. RECOMMENDATIONS OF THE SERVICE COMMITTEES

 

To consider the recommendations of the Sustainable Development, Planning and Transport Committee at its meeting held on 10 March 2015

To consider the recommendations of the Leisure, Wellbeing and Health Committee at its meeting held on 11 March 2015.

To consider the recommendations of the General Public Services and Community Safety Committee held on 12 March 2015.

 15 05 19 CL i 24 recommendations from service committees

 25. CHIEF OFFICER/ SENIOR MANAGER PAY POLICY

 

To approve the policy.

15 05 19 CL i 25 trdc chief officer pay policy report 2015

15 05 19 CL i 25 trdc chief officers pay policy 2015

 26. OCCUPATIONAL SICK PAY

 

 

15 05 19 CL i 26 occupational sick pay council

 27. COUNCIL SHARE IN THRIVE HOMES AND RE-VISITING NOMINATIONS TO THE BOARD OF THRIVE HOMES LIMITED

 

15 05 19 CL i 27 council thrive report

15 05 19 CL i 27 appendix

 28. THREE RIVERS DISTRICT COUNCIL HEALTH AND SAFETY POLICY STATEMENT

 

The Chairman of the Council and Chief Executive to sign the Council’s Health and Safety Policy Statement.

15 05 19 CL i 28 trdc hs policy statement may 2015

 

Dr Steven Halls
Chief Executive
11 May 2015

NOTE AS TO PRAYERS:  Reverend David Hall, Christchurch, Chorleywood will read prayers at 7.25pm.  Members who are not already in their places are requested to refrain from entering the Chamber during the reading of prayers.  Sufficient time will be allowed for Members to do so after the close of prayers in order that the business of the meeting may begin at 7.30pm.