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Annual Council - 17 May 2005

Penn Chamber, Three Rivers House16th May 2005

THREE RIVERS DISTRICT COUNCIL

To: ALL MEMBERS OF THE

THREE RIVERS DISTRICT COUNCIL

You are hereby summoned to attend the Annual Meeting of the Council to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Tuesday 17 May 2005 at 7.30pm for the purpose of transacting the under-mentioned business:-

A G E N D A

1. ELECTION OF CHAIRMAN OF THE COUNCIL

To elect the Chairman of the Council for the Local Government Year 2005/2006 in accordance with the procedure agreed by Council on 8 March 1988 (Minute No 229/88) and 19 April 1988 (Minute No 398/88) and on the points scheme as indicated at Appendix 1. The Liberal Democrat Group to nominate the Chairman.

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2. CHAIRMAN ELECT

The Chairman Elect to make the Declaration of Acceptance of Office and to acknowledge the honour conferred.

3. VOTE OF THANKS TO RETIRING CHAIRMAN

The retiring Chairman will reply.

4. APPOINTMENT OF VICE-CHAIRMAN OF THE COUNCIL

To appoint the Vice-Chairman of the Council for the Local Government Year 2005/2006.

5. VICE-CHAIRMAN ELECT

The Vice-Chairman Elect to make the Declaration of Acceptance of Office and to acknowledge the honour conferred.

6. APOLOGIES FOR ABSENCE

7. MINUTES

To confirm the Minutes of the meeting of Council held on 19 April 2005 - copy attached, pages 1 to 11.

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8. CHAIRMAN'S ANNOUNCEMENTS

9. ELECTION RETURN

The Returning Officer to report the results of the District Council election held in the District on 5 May 2005 attached at Appendix 2.

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10. ELECTION OF LEADER AND DEPUTY LEADER OF THE COUNCIL

To elect the Leader and Deputy Leader of the Council who shall also be the Chairman and Vice-Chairman respectively of the Executive Committee in accordance with the Council's Constitution terms of reference.

11. EXECUTIVE COMMITTEE

In accordance with the Council's Constitution to establish the Executive Committee, agree its terms of reference and Cabinet portfolios. To appoint Members to serve and portfolio holders. The Constitution provides that the Executive Committee shall comprise the Leader and Deputy Leader of the Council together with up to 8 other Councillors and that its membership will comprise representation from all three political groups on the Council.

12. APPOINTMENT OF POLICY PANELS, SCRUTINY PANEL, DEVELOPMENT CONTROL, COUNCIL TAX SETTING AND LICENSING COMMITTEES

To consider the report of the Director of Strategic Services on the appointment of the above bodies, attached at Appendix 3.

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13. APPOINTMENT OF CHAIRMEN AND VICE-CHAIRMEN

In accordance with Procedure Rule 30, to appoint the Chairmen and Vice-Chairmen of the Policy Panels, Scrutiny Panel, Appointments, Council Tax Setting, Licensing Regulatory and Development Control Committees. Council is reminded that the Chairman and Vice-Chairman of the Scrutiny Panel must be Members of the Opposition Group(s) on the Council.

14. STANDARDS COMMITTEE

To establish, subject to Article 9 of the Constitution, the Standards Committee and appoint three Members, one from each political group, to serve on the Standards Committee (not Group Leaders).

15. APPOINTMENTS COMMITTEE

To establish the Appointments Committee with terms of reference as set out in Part 3 of the Constitution and appoint Members to serve thereon. Last year the Committee comprised 7 Members, 4 Liberal Democrats, 2 Conservative and 1 Labour Group Member.

The Committee is subject to the rules governing proportionality.

16. APPOINTMENT OF OTHER COUNCIL BODIES

To consider the report of the Director of Strategic Services on the appointment of other Council bodies, attached as Appendix 4.

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17. APPOINTMENT OF CHAIRMEN AND VICE-CHAIRMEN OF LOCAL AREA FORUMS

To determine the appointment of Chairmen and Vice-Chairmen of the Local Area Forums.

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18. APPOINTMENT TO OUTSIDE BODIES

1.    Summary

1.1  To determine the appointments to outside bodies as listed in Appendix 5.

2.    Recommendation

2.1  That Council determines the appointment to outside bodies as listed in Group A of Appendix 5.

Background Papers

None.

Report prepared by: Linda Lavender, Committee Manager

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19. INDEPENDENT PANEL ON MEMBERS' ALLOWANCES

To reconstitute the above Panel to review Members' allowances. It also reviews allowances paid to Parish Councillors. By statute, all appointments must be external to the Council. It is recommended that the Chief Executive makes the appointments.

20. PENSIONERS' CHAMPION

To consider the appointment of a champion for older people.

21. YOUNG PERSONS' CHAMPION

To consider the appointment of a champion for young persons.

22. HEALTH AND SAFETY POLICY
The Chairman of the Council to sign the Council's Health and Safety Policy in accordance with the Council's decision.

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TONY BEIRNE
Director of Strategic Services

9 May 2005

Three Rivers House
Northway
Rickmansworth
Herts
WD3 1RL

NOTE AS TO PRAYERS: Prayers will be read at 7.25pm by Reverend Jim Stevens, Rector of Holy Cross, Sarratt. Members who are not already in their places are requested to refrain from entering the Chamber during the reading of prayers. Sufficient time will be allowed for Members to do so after the close of prayers in order that the business of the meeting may begin at 7.30pm.

Download this Summons and agenda in Word format below

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