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Executive Committee - 1 February 2010

Location: Penn Chamber, Three Rivers House

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 1 February 2010 at 7.30pm.

Members of the Committee:-

Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Resources)

Phil Brading (Public Services and Health)	Alison Scarth (Sustainability)
Francis Durham	Roger Seabourne (Community Safety)
Chris Hayward	Martin Trevett (Environment)
David Sansom	Chris Whately-Smith (Leisure and Community)

David Gardner, Director of Corporate Resources and Governance
22 January 2010

The Executive Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1.	APOLOGIES FOR ABSENCE

2.	MINUTES

	To confirm as a correct record the Minutes of the Executive Committee meeting held on 30 November 2009. 09 11 30 EX mins DOWNLOAD

3.	NOTICE OF OTHER BUSINESS

	Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

4.	DECLARATION OF INTERESTS

	To receive any declarations of interest.

	LEISURE AND COMMUNITY SAFETY

5.	CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY SAFETY POLICY AND SCRUTINY COMMITTEE

	To receive the recommendation of the Leisure and Community Safety Policy and Scrutiny Committee held on 5 January and 26 January 2010 in relation to the following items on the agenda for the Executive Committee on 1 February 2010. 10 02 01 EX i - (05) leis recs DOWNLOAD

5a.	LEISURE AND COMMUNITY GRANT APPLICATIONS

	The Committee is asked to consider the fourth round of applications from groups and organisations for grant support from the Leisure and Community Grants 2009/10 revenue budget. 10 02 01 EX i - (5a) grants report DOWNLOAD

5b.	WATERSMEET FEES AND CHARGES

	The Committee is asked to agree the charges to be applied for hire bookings at Watersmeet for 2010/11 and to recommend accordingly to the Executive Committee. 10 02 01 EX i - (5b) watersmeet charges DOWNLOAD

5c.	TO CONSIDER ADDITIONAL INFORMATION CONCERNING FUNDING FOR RELATE

	To provide Members with information requested by the Executive Committee and to consider a Service Level Agreement for Relate Dacorum, Watford and Three Rivers (Relate). 10 02 01 EX i - (5c) relate rpt DOWNLOAD

	SUSTAINABLE ENVIRONMENT

6.	CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE ENVIRONMENT POLICY AND SCRUTINY COMMITTEE

	To receive the recommendations of the Sustainable Environment Policy and Scrutiny Committee held on 12 January 2010 in relation to the following items on the agenda for the Executive Committee on 1 February 2010. 10 02 01 EX i - (06) sust env recs DOWNLOAD

6a.	GREEN STREET CYCLE TRACK (PHASE 2), CHORLEYWOOD

	To agree a scheme for implementation. 10 02 01 EX i - (6a) green street cycle scheme DOWNLOAD

6b.	NEW PARKING SCHEMES

	To review a programme of proposed new parking restrictions following consultation (New Road, Croxley Green; Baldwins Lane, Winton Drive, Croxley Green and Roman Gardens/Station Road, Kings Langley). 10 02 01 EX i - (6b) new parking schemes DOWNLOAD 10 02 01 EX i - (6b) new parking schemes-app DOWNLOAD

6c.	REQUESTS FOR NEW PARKING SCHEMES

	To review the outstanding lists of requests for new parking restrictions and new parking bays. 10 02 01 EX i - (6c) requests for new parking DOWNLOAD

6d.	CIVIL ENGINEERING REQUIREMENTS

	To provide the Committee with details of the procurement for the works to improve highway, footway and car parking schemes within the District. 10 02 01 EX i - (6d) civil engineering DOWNLOAD

6e.	CHORLEYWOOD COMMON CONSERVATION AREA APPRAISAL AND ARTICLE 4 DIRECTION

	To agree the Chorleywood Common Conservation Area Appraisal document to be adopted as a material consideration in the determination of planning applications and to approve an Article 4 Direction which will restrict permitted development rights by requiring planning permission for alterations to windows, chimneys, front boundary treatments and hardstanding. 10 02 01 EX i - (6e) chorleywood common appraisal DOWNLOAD Appendix 1 to this report is published below split into sections (1 to 15) as the document was too large to be published as one document. Appendices 2 and 3 follow on. Chorleywood Common appraisal - Appendix 1:- 01 Contents and Introduction DOWNLOAD 02 Planning History and Character and Appearance DOWNLOAD 03 Character Zone A DOWNLOAD 04 Character Zone B and Character Zone C DOWNLOAD 05 Character Zone D and Character Zone E DOWNLOAD 06 Audit Development Criteria and Management Strategy DOWNLOAD 07 Historic Maps DOWNLOAD 08 Chorleywood Conservation Area Boundary Map DOWNLOAD 09 Character Zone A Map DOWNLOAD 10 Character Zone B Map DOWNLOAD 11 Character Zone C Map DOWNLOAD 12 Character Zone D Map DOWNLOAD 13 Character Zone E Map DOWNLOAD 14 Chorleywood Conservation Area Views Map DOWNLOAD 15 Aerial Photograph DOWNLOAD 10 01 12 SE i - (13) chorleywood common appraisal-Appendix 2 (responses-revised) DOWNLOAD 10 01 12 SE i - (13) chorleywood common appraisal-Appendix 3 (article 4 direction) DOWNLOAD

7.	REVISED LOCAL DEVELOPMENT SCHEME FOR THE LOCAL DEVELOPMENT FRAMEWORK

	To advise the Committee about proposed changes to the project timetable for the Local Development Framework (LDF). This is set out in a revised Local Development Scheme (LDS). 10 02 01 EX i - (07) revised lds for local dev framework DOWNLOAD 10 02 01 EX i - (07) tr draft lds jan 2010-app 1 DOWNLOAD 10 02 01 EX i - (07) tr draft lds gantt chart jan 2010-app 2 DOWNLOAD

	PUBLIC SERVICES AND HEALTH

8.	CONSIDERATION OF RECOMMENDATIONS FROM THE PUBLIC SERVICES AND HEALTH POLICY AND SCRUTINY COMMITTEE

	To receive the recommendations of the Public Services and Health Policy and Scrutiny Committee held on 20 January 2010 in relation to the following items on the agenda for the Executive Committee on 1 February 2010. 10 02 01 EX i - (08) pshs recs DOWNLOAD

8a.	ENVIRONMENTAL HEALTH OUT OF HOURS SERVICE STATISTICS

	To advise Members on further information on deleting the out of hours emergency standby service and the usage of the system. 10 02 01 EX i - (8a) standby DOWNLOAD

8b.	PRIVATE SECTOR STOCK CONDITION SURVEY

	To advise Members on whether joint procurement, with another authority, of the Stock Condition Survey is possible and also whether the cost of such a survey could be phased over two years. 10 02 01 EX i - (8b) stock condition survey DOWNLOAD

8c.	WEED-SPRAYING

	To advise Members of the Council’s legal view with respect to the responsibility for weed-spraying on highways. 10 02 01 EX i - (8c) weedspraying DOWNLOAD

8d.	BAGS FOR LIFE

	To update Members on the bags for life scheme. 10 02 01 EX i - (8d) bags for life DOWNLOAD

	GENERAL

9.	THRIVE HOMES REPRESENTATIVES

	To agree a protocol in respect of representatives appointed by this Council to the Board of Thrive Homes and to appoint two representatives to serve on this Board. 10 02 01 EX i - (09) thrive board - representatives DOWNLOAD 10 02 01 EX i - (09) thrive board-app 1 (trdc protocol as amended) DOWNLOAD 10 02 01 EX i - (09) thrive board-app 2 (thrive intro - prospective board members JD jan 2010) DOWNLOAD 10 02 01 EX i - (09) thrive board-app 3 (thrive intro - prospective board members jan 2010) DOWNLOAD 10 02 01 EX i - (09) thrive board-app 4 (tb5 - code of conduct) DOWNLOAD 10 02 01 EX i - (09) thrive board-app 5 (whistleblowing) DOWNLOAD

10.	NEW EAST OF ENGLAND LOCAL GOVERNMENT ASSOCIATION (EELGA) AND SHADOW LEADERS’ BOARD

	To agree to the Council affiliating to the EELGA in respect of its dual roles as a new regional grouping of Council Leaders and impending statutory role as a Leaders’ Board. 10 02 01 EX i - (10) east of eng lg assoc (eelga) DOWNLOAD

11.	VALUE FOR MONEY (VFM)

	This report considers the extent to which the Council provides value for money and actions to improve VFM. It proposes minor amendments to the VFM Strategy. 10 02 01 EX i - (11) value for money DOWNLOAD

	RESOURCES

	(*Please note that reports 12 to 17 are contained in one downloadable document which follows these headings.)*

12.	STRATEGIC, SERVICE AND FINANCIAL PLANNING INTRODUCTION

	This report is an introduction to the five agenda items that follow.

13.	STRATEGIC PLANNING – THE STRATEGIC PLAN 2010-2013

	The purpose of this report is to allow consideration of the Council’s Strategic Plan for the period 2010-2013.

14.	SERVICE PLANNING – SERVICE PLANS 2010-2013

	The purpose of this report is to allow consideration of the service plans for the period 2010-2013.

15.	FINANCIAL PLANNING – REVENUE SERVICES

	The purpose of this report is to allow the Executive Committee to recommend to the Council the service levels and outputs it wishes to see in the medium term and the associated revenue budget. This budget is a component part of the 2010/2013 council tax calculations.

16.	FINANCIAL PLANNING – CAPITAL INVESTMENT PROGRAMME

	The purpose of this report is to allow the Executive Committee to recommend to the Council its capital investment programme, in the light of the available funding. It also seeks approval to the Council’s Treasury Management Strategy for 2010/2013 in accordance with its Treasury Management Policy Statement.

17.	STRATEGIC, SERVICE AND FINANCIAL PLANNING - RECOMMENDATIONS

	This report enables the Executive Committee to make its recommendations on the Strategic, Service and Financial Plans to the Council on 16 February 2010. 10 02 01 EX i - (12-17) strategic service and financial planning DOWNLOAD

18.	OTHER BUSINESS - if approved under item 3 above.

19.	EXCLUSION OF PRESS AND PUBLIC

	If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

		“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined under Paragraph 3 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

		(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items).

1.	CONSIDERATION OF RECOMMENDATION FROM THE LEISURE AND COMMUNITY SAFETY POLICY AND SCRUTINY COMMITTEE

	To receive the recommendation of the Leisure and Community Safety Policy and Scrutiny Committee held on 26 January 2010 in relation to the following item on the agenda for the Executive Committee on 1 February 2010 (to follow).

1a.	WILLIAM PENN

	This report updates Members on the refurbishment of William Penn Leisure Centre.

2.	REPAIRS TO ROSE GARDEN CAR PARK

	This report advises on the current situation as regards the subsidence in the Rose Garden Car Park, recommends the action that is now required and seeks approval for a supplementary budget to cover the cost of the proposed works (to follow).

3.	OTHER BUSINESS - if approved under item 3.