| A G E N D A
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1. | ELECTION OF CHAIRMAN OF THE COUNCIL |
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| To elect the Chairman of the Council for the Local Government Year 2012/2013 in accordance with the procedure agreed by Council on 8 March 1988 (Minute No 229/88) and 19 April 1988 (Minute No 398/88) and on the points scheme.
12 05 22 CL i - (01) election of chairman DOWNLOAD
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2. | CHAIRMAN ELECT |
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| The Chairman Elect to make the Declaration of Acceptance of Office, to acknowledge the honour conferred and to receive the Chain of Office from the retiring Chairman (photograph to be taken). |
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| The Chairman's Consort to receive the Consort's Badge from the retiring Chairman's Consort (photograph to be taken).
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3. | VOTE OF THANKS TO RETIRING CHAIRMAN (FROM EACH GROUP) |
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| The retiring Chairman to reply and to receive a Scroll from the Chairman thanking the Retiring Chairman for their Term of Office. The new Chairman to take Chair of Council. (Retiring Chairman to take Vice-Chairman Seat and move to back benches after his reply).
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4. | APPOINTMENT OF VICE-CHAIRMAN OF THE COUNCIL |
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| To appoint the Vice-Chairman of the Council for the Local Government Year 2012/2013.
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5. | VICE-CHAIRMAN ELECT |
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| The Vice-Chairman Elect to make the Declaration of Acceptance of Office, to acknowledge the honour conferred and to receive the Chain of Office from the Chairman. |
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| The Vice-Chairman's Consort to receive the Consort's Badge from the Chairman's Consort (photograph to be taken).
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6. | APOLOGIES FOR ABSENCE
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7. | MINUTES |
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| To confirm the Minutes of the meeting of the Council held on 21 February 2012. |
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8. | CHAIRMAN’S ANNOUNCEMENTS |
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| The Chairman to indicate his theme for the charities to be supported and activities to raise money and key dates.
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9. | ELECTION RETURN |
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| The Returning Officer to report the results of the District Council Elections held in the District on 3 May 2012 and to confirm that all Councillors have signed Declaration of Office.
12 05 22 CL i - (09) summary of election results - 20 May 2012 - DOWNLOAD |
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10. | REMOVAL OF LEADER OF THE COUNCIL |
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| To consider a motion to remove the serving Leader of the Council (if proposed).
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11. | PROTOCOL |
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| To consider a motion that the Council signifies its acceptance of the protocol governing its executive arrangements for the current municipal year by means of a recorded vote. (The Protocol is attached.)
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12. | APPOINTMENT OF THE DEPUTY LEADER OF THE COUNCIL |
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| The Leader of the Council to appoint the Deputy Leader of the Council.
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13. | EXECUTIVE COMMITTEE |
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| The Leader of the Council to appoint Members to serve on the Executive Committee and to any appropriate Portfolios. The Constitution provides that the Executive Committee shall comprise the Leader and Deputy Leader and up to 8 other Councillors.
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14. | APPOINTMENTS TO BODIES WITH EXECUTIVE FUNCTIONS |
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| To determine the appointments to the following bodies exercising executive functions: |
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| Three Rivers Community Safety Partnership Board and Co-ordinating Group; Three Rivers Local Strategic Partnership; |
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| Housing and Regeneration Initiative (HARI); Watford and Three Rivers Health and Wellbeing Partnership.
12 05 22 CL i - (14) appts outside bodies with exec functions DOWNLOAD
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15. | APPOINTMENT OF PLANNING, REGULATORY, LICENSING, POLICY AND SCRUTINY, AUDIT AND COUNCIL TAX SETTING COMMITTEES |
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| To appoint members to the Planning, Regulatory, Licensing, Policy and Scrutiny, Audit and Council Tax Setting Committees in accordance with Council Procedure Rules 27 and 29, and the Local Government and Housing Act 1989.
12 05 22 CL i - (15) appt of cttees DOWNLOAD
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16. | APPOINTMENT OF CHAIRMEN AND VICE-CHAIRMEN |
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| In accordance with Procedure Rule 30, to appoint the Chairmen and Vice-Chairmen of the Policy and Scrutiny Committees, Audit, Planning, Council Tax Setting, Licensing and Regulatory Services Committees.
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17. | JOINT SHARED SERVICES COMMITTEE |
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| To appoint three Members to the Joint Shared Services Committee.
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18. | STANDARDS COMMITTEE |
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| To establish, subject to Article 9 of the Constitution, the Standards Committee and appoint three Members, one from each political group, to serve on the Standards Committee (not Group Leaders) until 30 June 2012.
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19. | NEW STANDARDS REGIME |
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| a) Appointment of Independent Person Under the Localism Act 2011. |
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| To approve the appointment of an Independent Person. 12 05 22 CL i - (19) appt of independent person DOWNLOAD
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| b) Members’ Panel to deal with Code of Conduct Complaints |
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| This Panel will deal with Code of Conduct Complaints against District and Parish Councillors. Please see recommendation elsewhere on this agenda (EX 104/11) |
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| Membership |
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| The Panel will consist of Group Leaders (or their nominees).
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20. | APPOINTMENTS COMMITTEE |
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| To establish the Appointments Committee with terms of reference as set out in Part 3 of the Constitution and appoint 7 Members to serve thereon. The Committee is subject to the rules governing proportionality.
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21. | APPOINTMENT OF OTHER COUNCIL BODIES |
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| To reconstitute other Council bodies referred to in Paragraph 2.1 of this report.
12 05 22 CL i - (21) appt of other council bodies DOWNLOAD
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22. | APPOINTMENT OF THE CHAIRMEN AND VICE–CHAIRMEN FOR EACH OF THE LOCAL AREA FORUMS |
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| To determine the appointment of the Chairmen and Vice-Chairmen for each of the Local Area Forums.
12 05 22 CL i - (22) appt of laf chair and vice chair DOWNLOAD
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23. | APPOINTMENTS TO OUTSIDE BODIES |
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| To determine the appointments to the outside bodies.
12 05 22 CL i - (23) outside bodies DOWNLOAD
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24. | POLICE AND CRIME PANEL |
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| To advise Council of progress on establishment of the Hertfordshire Policeand Crime Panel and recommend that: |
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| The Council agrees the proposed arrangements for the Hertfordshire Police and Crime Panel as a joint committee of the Local Authorities as defined in Section 28 of the Police Reform and Social Responsibility Act 2011. |
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| The Council nominates one member and one substitute member to the panel. With a view to ensuring continuity of membership an appointed member shall be a member of the panel for four years unless he/she ceases to be an elected member or is removed by the Authority.
12 05 22 CL i - (24) police and crime panel DOWNLOAD12 05 22 CL i - (24) police and crime panel-app (draft panel arrangements) DOWNLOAD
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25. | INDEPENDENT PANEL ON MEMBERS’ ALLOWANCES |
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| To reconstitute the above Panel to review Members’ allowances. It also reviews allowances paid to Parish Councillors. By statute, all appointments must be external to the Council. It is recommended that the Chief Executive makes the appointments.
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26. | PENSIONERS’ CHAMPION |
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| To consider the appointment of a champion for older people.
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27. | YOUNG PERSONS’ CHAMPION |
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| To consider the appointment of a champion for young persons.
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28. | RECOMMENDATIONS OF THE EXECUTIVE COMMITTEE – 2 APRIL AND 23 APRIL 2012 |
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| To consider recommendations of the Executive Committee at its meeting on 2 April / 23 April 2012. |
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| EX92/11 | Budget Monitoring – Month 11 (February 2012) |
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| EX102/11 | Consideration of Recommendations from the Constitution Working Party - Schedule 3 of The Finance Act 1992 – Fixed Penalty Notices |
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| EX104/11 | Consideration of recommendations from the Standards Committee |
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| EX113/11 | Proposed Changes to the Governance of Thrive Homes |
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| EX115/11 | Code of Conduct for Councillors |
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| EX116/11 | Submission to the Local Government Boundary Commission (revised submission to be attached to the Extraordinary Executive Committee minutes – 23 April 2012)
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| Post Meeting Note |
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| It is suggested that the Chief Executive be authorised, following consultation with the Leader and Deputy Leader of the Council, to submit the submission to the Local Government Boundary Commission for England following informal comments received from the Commission.
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| EX119/11 | Restructuring of the Council
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29. | RECOMMENDATIONS FROM THE LICENSING COMMITTEE |
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| To consider recommendations from the Licensing Committee at its meeting on 21 March 2012. |
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| LC09/11 | A report seeking authorisation for the delegation of powers to withdraw a Club Premises Certificate - Licensing Act 2003
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30. | MOTIONS UNDER PROCEDURE RULE 11 |
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| Councillor Ralph Sangster, seconded by Councillor Chris Hayward to move under Notice duly given as follows: |
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| This Council recognises that in an increasingly ‘wired’ and mobile world, in which each individual belongs to many different communities of age, taste, culture, ethnicity, hobbies or politics, the notion of community identity has been redefined. The strongest communities exist at a micro-geographical level, in individual streets or estates where people have strong connections with their immediate neighbours and locality. But communities also exist across wider geographical and artificial administrative boundaries through clubs and many other similar groups. In our modern world we must ensure that they all have access to and are fully represented in this Council.
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31. | HERTFORDSHIRE’S PROPOSED COMMUNITY COVENANT WITH THE ARMED FORCES |
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| To seek approval of the proposed Hertfordshire Community Covenant with the Armed Forces.
12 05 22 CL i - (31) hcc draft covenant with armed forces (letter to all district council leaders) DOWNLOAD12 05 22 CL i - (31) hcc draft covenant with armed forces DOWNLOAD |
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32. | ANNUAL REPORT FROM THE CHAIRMAN OF THE STANDARDS COMMITTEE |
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| To receive the Annual Report from the Chairman of the Standards Committee.
12 05 22 CL i - (32) report from chairman of standards committee DOWNLOAD
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33. | THREE RIVERS DISTRICT COUNCIL HEALTH AND SAFETY STATEMENT OF INTENT |
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| The Chairman of the Council to sign the Council’s Health and Safety Statement of Intent.
12 05 22 CL i - (33) health safety statement of intent trdc 2012 DOWNLOAD
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34. | REPORTS OF MEETINGS |
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| With the exception of the Executive, Regulatory, Licensing, and Audit Committees recommendations to Council, the following reports are submitted for information only:- |
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| Audit Committee | 22 March 2012 |
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| Executive Committee | 2 April 2012 |
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| Extraordinary Executive Committee | 23 April 2012 |
| Extraordinary Executive Committee - 23 April 2012 - Appendix | (Submission) |
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| Extraordinary Executive Committee - 23 April 2012 - Appendix | (Submission - app 3) |
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| Extraordinary Executive Committee - 23 April 2012 - Appendix | (Submission - app 4) |
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Joint Shared Services Committee (Watford)
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5 March 2012
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| Leisure and Community Safety Policy and Scrutiny Committee | 6 March 2012 |
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| Licensing Committee | 21 March 2012 |
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| Planning Committee | 23 February 2012 |
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| Planning Committee | 15 March 2012 |
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| Planning Committee | 12 April 2012 |
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| Public Services and Health Policy and Scrutiny Committee | 8 March 2012 |
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| Regulatory Services Committee | 21 March 2012 |
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| Resources Policy and Scrutiny Committee | 22 March 2012 |
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| Sustainable Environment Policy and Scrutiny Committee | 13 March 2012 |
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